2019 NEAFCS Presenter Information & Guidelines

Concurrent Session Presenters:

• Projector, screen and laptop (Operating System: Windows 10)
• One podium with microphone
• Table for materials

Showcase of Excellence Presenters:

If you will be presenting a Showcase of Excellence at the upcoming Annual Session, below are the display specifications and other important information. 

Boards: 4' (h) x 8' (w) cork boards - please bring pins and/or thumbtacks
Table: You'll also have a 3' table in front of the standing poster board for handouts and other materials

Use thin/lightweight poster paper or cardboard since heavy materials may be difficult to attach to the display board. Audio/Visual support, internet access and electrical outlets are not provided or available. 

Presenters are responsible for the setup and breakdown of their poster displays.  Poster's will be displayed OUTSIDE of the Exhibit Hall, so we recommend you do not leave your poster case or any other valuables overnight. 

Posters are located in the foyer outside the Exhibit Hall and open for viewing on Wednesday, October 2nd and Thursday, October 3rd. 

Showcase of Excellence Timeline:

Wednesday, October 2nd 

Ignite/Subject Matter Networking Presentations:

Tuesday, October 1st from 2:15 p.m. - 5:00 p.m.

Presenters should arrive no later than 1:30 p.m. to test their flash drives and prepare their Subject Matter Networking “round table”. We encourage you to have one team member at the table at all times (if possible). Please be ready to go in your Ignite Session room no later than 2 p.m. for the 2:15 p.m. session start time.

PART 1 - Ignite Sessions
From 2:15 - 4:15 p.m., all presenter(s) will provide a 10 minute Ignite Session in their respective rooms listed below.  (http://www.ignitetalks.io/).  This is not a time for question and answers and there is time for transition between teams.  Please bring your ignite presentation on a flash drive and pre-set it for the 10 minute time limit (it should move automatically without a clicker to advance). NEAFCS will provide a projector, screen, laptop, podium and microphone in each room. After your Ignite Session, presenters should move to the White Room for their Subject Matter Networking "round tables". 

PART 2 - Subject Matter Networking  
From 4:30 - 5:00 p.m., presenters will staff a table in the White Room.  During this time, participants will be encouraged to stop by and visit for a short amount of time (5 minutes or so) to chat about your project. This should be an interactive time.  If you have a hands-on portion of your program, please bring props. Please bring a handout, no larger than 8.5 X 11 with your contact information and the highlights of your session for individuals to take. NEAFCS will provide one (1) table with chairs for this portion of the presentation. Note: The White Room will include table signs with your presentation name on it. Each Ignite Room will be coded with a different color so attendees can easily find the tables. 

PART 3 - ACCEPTED Poster Presentations Only
If your acceptance letter says “POSTER”, please also bring a poster that will be displayed throughout the NEAFCS Annual Session for the times listed above in the Showcase of Excellence Guidelines. Posters do not need to be staffed during the conference, but must have contact information for at least one presenter in case an individual has questions. (**) On Schedule Below Denotes POSTER presentation. 

Schedule for Ignite Sessions 

ROOM 1 Schedule (Meeting Room Magnolia A&B, Confection Hall Level)
Topics Include: Financial/Partnering/Social Media

ROOM 2 Schedule (Meeting Room Magnolia C&D, Confection Hall Level)
Topics Include: Youth/Schools

ROOM 3 Schedule (Meeting Room Crystal A, Confection Hall Level)
Topics Include: Nutrition

 
ROOM 4 Schedule (Meeting Room Wild Rose A&B, Confection Hall Level)
Topics Include: Human Development